Checklist: Conference

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Checklist: Conference

Points to consider when starting to plan a corporate conference or event (in alphabetical order)

  1. Access routes to venue
  2. Advertising
  3. Audio visual support
  4. Break away rooms
  5. Budget
  6. Conference program
  7. Corporate gifts
  8. Date
  9. Décor
  10. Dietary requirements
  11. Disability friendly
  12. Draping
  13. Duration / start time & end time
  14. Entertainment
  15. External facilitator
  16. Geographical area
  17. Group size
  18. Internet access  / Wi-Fi capability
  19. Lead time
  20. Meals
  21. Media – external
  22. Method of communication – internal
  23. Need for business centre on site
  24. Parking facilities
  25. Printed material
  26. Recreational facilities / activities offered by venue / area
  27. Registration procedure
  28. Room configuration: Single or sharing (double or twin)
  29. Room drops
  30. Safety plan & emergency procedure
  31. Seating style during work sessions
  32. Style of event
  33. Suitability of venue
  34. Team building
  35. Theme of event / purpose of conference
  36. Transfers
  37. Transport (road, air, etc.)

Please post your comments or additions underneath.

Contact Carla on carla@carlarossouw.com to discuss your conference requirements or visit www.carlarossouw.com (for further contact details)


1 Comment

Paul@Training & Conference Venues

22 November, 2011 at 12:40 pm

That is a great check list when starting to plan a conference. I think you haven’t missed a point, just perfect! Thanks

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